VSS News

Meet the Prep Team of the VSS in 2018!

In this video you can find the prep team members with their names, their tasks and some answers on special questions.

Men Speaker

About the VSS

Whether your origins in AFS were as a programme participant, a host-family or simply as a world citizen, if you’re an active volunteer in AFS in Europe, this event is for you!

The initial idea of having a Summer Summit assumes bringing together around 250 AFS volunteers in order to share best practices in AFS volunteer work, to exchange tools, tips and tricks, and to create a spirit of international unity.

A large scale meeting, targeting a wide group of AFS volunteers of all backgrounds and ages, is an important need recognised and addressed by EFIL. Next to the usual smaller European training activities for specific volunteer groups, in 2008 EFIL introduced a yearly Summer Summit for all interested AFS volunteers, both from within and outside Europe. A meeting of this shape contributes not only to enriching their skills but also to creating a stronger spirit of international community between national and local volunteers from different countries.


Call for Participants


Click the sunflower to view or download this years' call for participants!


  Start End
Step 1: Participants' Application 1-Feb 15-Apr
Step 2.1: 1st confirmation from offices 16-Mar 23-Mar
Step 2.2: 2nd confirmation (for those who applied after the 1st confirmation) 16-Apr 27-Apr
Step 3: Registration Part I (rooms etc.) 23-Mar 15-May
Step 5: Payment 23-Mar 25-May
Step 6: Final registration (workshops, travel) 27-Apr 10-Jun

VSS registration step by step

Step 1: Apply
By logging in to MySummit here on the webpage, you can register for the VSS in a few minutes! Once you have filled in all the required information, you will receive an e-mail from EFIL confirming your registration.

Step 2: Confirmation e-mail
Your national AFS organisation has to confirm that you are a volunteer and that they approve your application. Once we have a reply by the office, you will get an email telling you whether you have been approved or not for participation.

Your office might have a selection process to decide which volunteers they sponsor and which not. Approval to participate in the VSS doesn’t mean your office will contribute financially so make sure to check with your AFS organisation. - In case you cannot participate to the VSS because you did not get a scholarship, you still have to cancel via email to alma.rikardsdottir@afs.org. Only cancellations to this email are valid!

Step 3: Register
As soon as you get your confirmation email to the VSS, you have to fill in the online registration form with your My Summit account. Here you will have to choose your room type, inform about dietary restrictions etc. Do it soon as there is limited number of beds in each category.

Step 4: Make the payment
The payment can either by done via bank transfer or PayPal.

Step 5: Book your means of travel to the VSS
Please make sure to keep ALL receipts and tickets for your travels to and from the venue as you will need to hand them in once you arrive at the VSS.

Step 6: Finish the registration
After the confirmation of your payment, you can sign up for workshops. You will only be able to sign up for workshops once you have transferred the registration fee and provided us with your travel details.

Step 7: Get final confirmation
If the final registration is done correctly, you will get an email with the final confirmation including your workshops and room type.

Participation Fee

The fees are set according to the table below. Be aware that you will have to pay them in advance to the event and that, by doing so, you agree to the cancellation policy.

Lodgings type Fee (EUR)
Tent 290
More-bed Cabin 330
New more-bed cabin en suite 370
Double bed room 710
Single bed room 820
Add-on for volunteers of AFS organizations outside EFIL (applies to all categories) 50
(All fees are calculated per person. No early/late application fee applies.)

Tents: Participants will stay in tents equipped with portable pop-up beds and sleeping bags. All tents will have access to bathrooms and showers. The tents are tall and fit for camping in Norway in summer.

More-bed cabin: The cabins are equipped with bunk beds and share bathrooms with other cabins and tents. Bathrooms are located in common areas.

New more-bed cabin en suite: These are the new, more modern, cabins. Equipped with bunk beds and shared bathrooms inside of the cabin.

Double bed room: These rooms are in a hotel on the mainland across from Utøya. The participants staying in this accommodation will be transported between in the morning and the evening.

Single bed room: These rooms are in a hotel on the mainland across from Utøya. The participants staying in this accommodation will be transported between in the morning and the evening.

Cancellation Policy

In case you cannot go to the VSS or decide to withdraw your registration, you will need to cancel your registration by sending an e-mail to Alma Rikardsdottir in the EFIL office. Please note that these cancellation fees will be charged:
  • If you cancel after the 2nd of May 2018, we will require a 50 Euro fee.
  • If you cancel after the 1st of June 2018, you will be charged 50% of the registration fee.
  • If you cancel after 18th of June 2018, there will be no reimbursement.
Once you register on the website, we assume that you will be a participant and accept the terms and therefore the cancellation policy.
If the cancellation fee is not paid, we will have to exclude you from other EFIL activities. Exceptions can be arranged for visa applicants.

Social media

To stay up to date with the event’s preparation you should follow the VSS Sunflower on Facebook and on Instagram and Snapchat (@efilvss). Looking forward to share pictures, expectations and ideas with you online!




The EFIL Volunteer Summer Summit will take place on 10 - 15 July 2018 in Utøya, Norway. The theme will be Civic Education Against Extremism.

My Summit

Please note, that this is an event
only available to AFS volunteers!

Application Step 1 open:
Apply to participate now

Just fill in your data (be accurate, you will have to come back with exactly this data in your further steps) and start the application process.

If you check in for the first time, please set your own password and confirm it by typing the same password a second time. If you return later, you only need to type your password once. Make sure that you keep your password in mind, there will be no chance to change it later.



Date of birth:
  Confirm password:

Next step for you:
First registration
open from March 23, 2018

After you have applied (filled in your data first), your application will be approved by your national AFS organization. The first round of approvals will take place between March 16 and March 23, so that we hope that you can continue with your first registration after March 23.


AFS Norge
European Youth Foundation
Council of Europe